Selection Manager, Ellison Scholars

Oxford, England, United Kingdom
Full Time
Mid Level

Salary Range: £60-70k, dependent on experience

Location: Rhodes House, Oxford

Contract: Permanent, based at the Rhodes Trust

Hours: Full-time

Reports to: Programme Director, Ellison Scholars


This post spans two organisations – the post is commission and funded by the Ellison Institute of Transformative Medicine, based in Los Angeles and now expanding into Oxford, and will initially be based at the Rhodes Trust.


About the Ellison Institute

The Ellison Institute of Transformative Medicine is expanding upon its existing collaborations with the University of Oxford by building a 320,000ft2 research institute and medical clinic at the nearby Oxford Science Park. In addition to this investment, the Institute seeks to fund 10-20 scholarships for undergraduate study at the University of Oxford along with cutting-edge programming both in Oxford and in LA.

The Ellison Scholars Programme is looking to select outstanding young people around the world who are passionate about their subjects and who are motivated to have a lasting impact on technology that benefits others.


About the Rhodes Trust

The Rhodes Trust is an educational charity which offers Rhodes Scholarships to exceptional students from around the world to come and study at the University of Oxford. Their mission is to build a better world through global fellowship programmes that develop and connect compassionate, innovative, and public-spirited people committed to solving humanity’s challenges. ​

In recent years, they have also partnered with several other remarkable organisations to create the Mandela Rhodes Foundation, the Atlantic Institute, the Schmidt Science Fellows, and their most recent initiative called RISE. They are now partnering with the Ellison Institute of Transformative Medicine, based in LA and expanding into Oxford, to deliver a new scholarship for undergraduate study at the University of Oxford.


The Role

The Ellison Scholars Team is looking to recruit a Selection Manager to develop, design, coordinate and deliver an effective and seamless selection journey that will select world class candidates to make up each cohort of Ellison Scholars. The Selection Manager will be based in Oxford and will sit within the Ellison Scholars Team, reporting to the Programme Director.


Key Responsibilities

  • Design an effective, innovative and enriching selection journey that delivers candidates who excel in the Ellison scholarship selection criteria, who are committed to having an impact in technology and who, as a minimum, meet the entry requirements for undergraduate study at the University of Oxford.
  • Design, deliver and manage (i.e. have overall ownership of) the platform for receiving applications for the scholarship, as well as the relevant areas of the website and methods for young people to register their interest out of cycle.
  • Research and trial new ways to select for talent, staying abreast of how selection is evolving worldwide, particularly within the scholarship / education sector. Investigate possible uses of artificial intelligence in the selection process and, where appropriate, implement them.
  • Work with the Communications and Outreach Manager to expand the network of organisations that could source highly talented applicants, and forge great working relationships with like-minded organisations.
  • Deliver an efficient and effective selection process that works seamlessly from application review, in-person (online) assessments, guiding Ellison applicants through the Oxford admissions process through to final selection of each cohort – by committee.
  • Source committed volunteer selectors, training them to select for the Ellison selection criteria, and ensuring that they are well thanked for their time and expertise.
  • Manage the logistics of each selection stage – ensuring candidates and selectors know what is expected of them and when. Manage the final selection committee process – facilitating high quality decision-making and coordinating diaries and flights for selectors and finalists.
  • Communicate with key stakeholders, delivering clear and early information so that the current status and next steps are evident, and ensuring feedback is both given and obtained.
  • Subject the selection processes to regular review, obtaining and responding to feedback from all involved, and delivering continuous improvements within and between selection cycles.
  • Manage the process by which finalists who do not become Ellison Scholars receive some form of recognition.


Person Specification

Essential Knowledge, Skills and Experience

  • Passion for, and significant experience of (5+ years), selecting talented and world class individuals who deserve opportunity and would benefit significantly from it. Ideally in the 16-18 year age range.
  • Deep and broad knowledge of admission / selection practices and processes – including application form design, submissions review, interviews and group activities.
  • Tech-savvy, including substantial knowledge and experience of selection platforms, tools and processes and how they are evolving.
  • Very strong communication skills (written and verbal) and an ability to broaden and strengthen a network of contacts and organisations. An ability to build a rapport with people from any geography or background.
  • An interest in research and innovations in the field of selecting for particular traits – including the use of new technologies.
  • A sensitivity towards cultural and personal differences and an awareness of how they might show up in the selection process. A commitment to making the selection process and content as widely accessible and comprehensive as possible.
  • A team player who works well with others and who pitches in to ensure the whole team’s objectives are met.
  • An existing network of contacts within the field of talent selection and / or education.
  • Experience of volunteer stakeholder management, of designing and running training events and of ensuring that volunteer (or large group) participation goes to plan.
  • Self-motivation, including an ability to make an ambitious-yet-deliverable plan and deliver the desired end result on schedule.
  • Values-based, collaborative working style with demonstrated commitment to the highest standards of ethics and confidentiality
  • Experience of delivering multifaceted projects with multiple stakeholders on time and within budget. Experience of maintaining continuous improvement of processes.
  • Have a bachelor’s degree or equivalent from an accredited institution.
  • Be based in Oxford (or within easy commuting distance), or willing to move to Oxford and be able to travel to the U.S. and internationally as/if needed, and according to guidance on safe travel.
  • During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.


Desirable Knowledge, Skills and Experience

  • Knowledge or expertise in technology as a field or subject discipline.
  • Experience of starting a new initiative – from design to delivery and improvement.
  • Desirable but not essential: Experience of Oxford University undergraduate admissions.


Terms of Appointment

Subject to a satisfactory probationary period of 3 months, this is a permanent role. You must be eligible to work in the UK with a willingness to travel occasionally and as necessary. The need may arise for additional hours to be worked. Time off in lieu may be arranged with your line manager as appropriate. As the Ellison Institute’s expansion continues in Oxford, this role may be transferred to employment by the UK-based Ellison organisation.


The Rhodes Trust participates in a competitive pension scheme private health insurance and offers 30 days’ leave plus public holidays each year.


The Rhodes Trust is an equal opportunity employer. We warmly welcome applications from talented people of diverse backgrounds and appoint without regard to age, disability, gender, gender identity, gender reassignment, sexual orientation, pregnancy or maternity, parental status, marital or civil partner status, race, colour, ethnic or national origin, nationality, religion or belief.


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